Shopify stores designed and launched
Stock counts and sold-out rules, set up and tested
How to Do Inventory on Shopify: Counts You Can Trust and Rules That Hold
Knowing how to do inventory on Shopify means getting counts, tracking and sold-out rules right together. We switch tracking on, enter your numbers, choose what happens at zero and test it with real orders. From $180, fixed price.
- Tracking switched on for every variant
- Counts entered from your sheet
- Sold-out and continue-selling rules chosen
- Rules tested with real orders
From$180
Delivery2 to 10 working days
Revisions2 rounds
Our track record
450+ Shopify Stores Launched Since 2015. Now Let Us Handle Your Stock Level Set-up.
Stock goes wrong in two ways: counts that were never entered and rules that were never chosen. We fix both and prove it with an order, so a sold-out item stops selling when it should.
Average rating from verified clients
Building Shopify stores since
Secure checkout
Pay through a protected checkout and keep a full order record.
Two revision rounds
Included in every package, so the result matches what you pictured.
Backup before changes
We work on a duplicate of your theme, never on your live store.
Who this is for
How to Do Inventory on Shopify: Who We Work For
Stock jobs arrive at different stages. These are the six situations behind most inventory & stock level setup requests.
You are a good fit if
- You sell physical products you count
- You prefer to know the price and the scope in writing
- You can share a stock sheet
- You own the store and decide the sold-out rules
New stores with products but no counts
Everything shows as unlimited.
Owners who oversold
A sold-out item kept taking orders.
Sellers with many variants
Each size and colour needs its own number.
Brands with a spreadsheet of stock
Counts need loading in bulk.
Stores that never reconcile
System counts drifted from the shelf.
Founders short on time
You would rather hand over the sheet and review the result.
Problems solved
Why Stock Counts Drift Away From Reality
A store only knows what it has been told. Owners describe these six problems more than any others.
- Tracking is switched off.
Quantity fields are ignored.
- Everything keeps selling.
Continue-selling was left on for sold-out items.
- Counts live on the product, not the variant.
You cannot see which size is gone.
- SKUs are inconsistent.
Codes do not match your own records.
- Adjustments have no reason.
Nobody knows why a count changed.
- No routine for stock-takes.
Counts are never reconciled.
What we can do
How to Do Inventory on Shopify: What the Work Covers
Six jobs make up the set-up. Your package decides how far each one goes for your stock.
Tracking set-up
Quantity tracking is switched on for every variant that needs it.
Count entry
Starting counts are entered or loaded from your sheet.
Sold-out rules
Continue-selling is chosen deliberately for each kind of product.
Low-stock thresholds
A list shows which items need attention before they sell out.
Adjustment routine
A simple way to correct counts with a recorded reason.
Order tests
Test orders prove that sold-out items stop selling.
What is included
What Is Inside Your Stock Level Set-up Package
Each deliverable in Inventory & Stock Level Setup sits in one of the six groups below. The comparison table below shows how far each group goes by package for stock level set-up.
Tracking
- Track quantity on each variant
- Shipping flag check
- SKU field check
- Variant coverage report
Counts
- Starting counts entered
- Bulk count import
- Variance list
- Negative-stock fix
Rules
- Continue-selling by product type
- Sold-out display wording
- Backorder exceptions list
- Hide or show sold-out rule
Alerts
- Low-stock threshold list
- Reorder level notes
- Fast-seller list
- Dead-stock list
Routine
- Adjustment reasons list
- Stock-take steps
- Reconciliation template
- Inventory history check
Hand-over
- Stock-taking guide
- Order test record
- Written notes
- Recorded walkthrough
You bring the products and brand assets, and you approve each step. We handle the stock level set-up work and the checks.
Stock check
How a Stock Set-Up Is Checked Before You Rely on It
The walkthrough shows the checklist a stock set-up passes: tracking, counts, sold-out behaviour and the adjustment trail. Each row is something we have tried with a real order, marked passed or flagged for repair.
Portfolio
Store Design Styles We Build
Different niches need different layouts. These store designs show how we shape a storefront around its products, and Inventory & Stock Level Setup follows the same approach.
Montessori toys store design
Montessori toys
Podcast creator store design
Podcast creator
Skincare store design
Skincare
Furniture store design
Furniture
Food store design
Food
School supplies store design
School suppliesProcess and timeline
How Your Stock Level Set-up Is Delivered, Start to Finish
Six steps; your live store only changes after your approval. Your calculator choices decide how long each step of the stock level set-up takes.
- 1
Brief and asset review
You tell us what your stock level set-up must achieve, who it is for and what you admire. We agree the plan in writing.
- 2
Choose how we get access
Invite us to your store as a collaborator, or we work in our own Partner account and transfer what we make. We never ask for owner passwords while we work on the stock level set-up.
- 3
Review your counts and agree the rules
We read your stock sheet or export, check how products are set today and agree what should happen at zero for each kind of product.
- 4
Set tracking, load counts and test
We switch tracking on, enter or load the counts, set the rules and place test orders to prove that sold-out items stop selling when they should.
- 5
Measure the work against the brief and your store
We check every stock level set-up deliverable against the brief and, where it goes into a store, on phones, tablets and desktops. We correct any difference from the plan before it reaches you.
- 6
Deliver and hand over
After your approval we deliver the stock level set-up with source files and written notes. Revisions are included for Inventory & Stock Level Setup, and every account remains yours.
Compare your options
Do it yourself, Marketplace gig, Large agency or Our Stock Level Set-up Service?
Four usual ways to set up inventory. This comparison shows who loads counts, sets the rules and tests them.
| What matters | Do it yourself | Marketplace gig | Large agency | Store Design Expert |
|---|---|---|---|---|
| Tracking on for every variant | Per product | Sometimes | Yes | Yes |
| Sold-out rules chosen on purpose | Default | Rarely | Sometimes | Yes |
| Bulk count load tested first | No | Rarely | Sometimes | Yes |
| Order tests prove the rules | No | No | Extra cost | Yes |
| Price known before work begins | Cheap but open-ended | Yes | Quote only | Yes |
| Shopify store and checkout expertise | Learning | Varies | General | Yes |
| Two structured revision rounds | No | Varies | Extra cost | Yes |
| Written notes and source files at handover | No | Rarely | Sometimes | Yes |
Inside every project
What Protects Your Store and Your Budget During Inventory & Stock Level Setup
Doing this work touches your store, your brand and your budget, so these six habits come with every stock level set-up package.
Counts are yours to confirm
We enter the figures you give us and flag any that look odd, but the physical count stays your responsibility.
Least access needed
We ask only for the access your stock level set-up needs, through Shopify's own sharing tools where a store is involved, and remove it when we finish.
Working files are yours
Final and working files for your stock level set-up are handed over, so another person could use them later.
Checked before you look
Every stock level set-up item is checked against the brief first, so your review covers taste and wording, not faults.
No promised sales
We make stock level set-up to help shoppers decide, and we never promise revenue, rankings or reach.
Rights respected
We only use images, fonts, music and text you own or that are properly licensed in your stock level set-up, and we say which.
Interactive price calculator
Build Your Stock Level Set-up Package
Choose a package, then tell us about your volume, your stock level set-up needs and how soon you want it. The fixed price and delivery window update with every click.
Request a custom quote
Very large volumes, several brands or stores, rush schedules and unusual formats for stock level set-up are scoped separately and quoted at a fixed price.
Request a QuoteChanged your mind? Choose Stockroom Essential, Stockroom Plus or Stockroom Premier above to return to the instant calculator.
Packages and comparison
Stock Level Set-up Package Comparison
Line-by-line detail of what each package covers, useful when choosing between a light pass and a full stock level set-up service.
| What is included | Stockroom Essential $180 | Stockroom Plus $390Recommended | Stockroom Premier $780 |
|---|---|---|---|
| Up to 100 products tracked | Included | Included | Included |
| Counts entered from your sheet | Included | Included | Included |
| Continue-selling rule chosen per product type | Included | Included | Included |
| Sold-out behaviour tested | Included | Included | Included |
| Short handover note | Included | Included | Included |
| Up to 400 products tracked | Not included | Included | Included |
| Variant-level counts | Not included | Included | Included |
| SKU format check | Not included | Included | Included |
| Low-stock threshold list | Not included | Included | Included |
| Adjustment routine with reasons | Not included | Included | Included |
| Up to 1,500 products tracked | Not included | Not included | Included |
| Bulk count import | Not included | Not included | Included |
| Audit against your records | Not included | Not included | Included |
| Variance report | Not included | Not included | Included |
| Written stock-taking guide | Not included | Not included | Included |
| Typical delivery | 2 to 3 days | 3 to 6 days | 6 to 10 days |
The calculator above gives the exact price and delivery estimate for your Inventory & Stock Level Setup order, and that is what you pay.
Why Store Design Expert
How to Do Inventory on Shopify: Why Brands Choose Us
Anyone can type numbers into a field. Store owners hire us for the rules, the bulk load and the order tests that stop the store selling what it does not have.
We try the rules with real orders
A sold-out rule is only done when an order has been refused.
Daily work on Shopify operations
Tracking, variants and adjustments are everyday material for us.
Rated 4.9+ by verified clients
These reviews come from verified Store Design Expert clients, in their own words, and your stock level set-up follows the same process.
Prices you can plan around
Every package, option and extra has a visible price, sized by volume, detail and speed for your stock level set-up.
You talk directly to the person doing your Inventory & Stock Level Setup work
You write to the person handling your stock level set-up, not a ticket queue.
Experience since 2015
More than 450 Shopify stores launched means few catalog, content or launch problems are new to us, stock level set-up included.
What we need to get started
What We Need Before We Start Your Stock Level Set-up
Three ways to give access, then a short list of facts about your stock level set-up.
Your stock sheet
Send counts per product and variant.
Your sold-out preferences
Tell us which items may be backordered and which must stop.
SKU conventions
Share how your codes are built.
Accept our collaborator request
Tell us your store address and say yes to our access request. The owner can grant what we need for your stock level set-up and remove us in one click.
Taking over existing work? That is fine
Tell us what is already in place for Inventory & Stock Level Setup and who made it. We review your stock level set-up first and agree what to keep.
Or share a restricted staff login
A staff account with limited permissions works too for stock level set-up, though the collaborator route is easier to revoke.
Owner passwords and card details are never requested for your stock level set-up. Shopify's own access tools are used for Inventory & Stock Level Setup, and we are removed when we finish.
Testimonials
What Store Owners Say Before You Order Inventory & Stock Level Setup
Verified Store Design Expert clients describe the brief, the work and the handover in their own words, and your stock level set-up follows the same path.
Verified
Store Design Expert delivered an outstanding website development experience! Their professionalism and attention to detail exceeded my expectations, and their proactive communication kept everything running smoothly. Truly impressed by their deep understanding and dedication.
WG
Warren G.United States
Verified
Very impressed with the build-out. My store is ready to get started, and I am sure I will reach out for edits down the road, but this is everything I could ask for to get the party started. Thanks again, and I will be in touch for future projects.
DH
Dale H.United States
Verified
Very quick and detailed work! Store Design Expert does exactly what you want, in a very professional manner.
LF
Lena F.Germany
Verified
Store Design Expert did an outstanding job with top-notch professionalism on my website project. Everything was delivered quickly without compromising quality. I could not have asked for better!
JM
Jason M.United States
Verified
The website development work was nothing short of professional, with top-notch quality. Their exceptional level of cooperation made the collaboration seamless and enjoyable. Highly recommend working with Store Design Expert!
JC
Jeremy C.United States
Verified
Super great to work with, and super fair!
RO
Robert O.United States
Verified
The website development work was truly impressive. Their attention to detail and ability to exceed expectations made the project a success. Working with them was a breeze, thanks to quick responsiveness and a willingness to go above and beyond.
KD
Kevin D.United States
Verified
Store Design Expert was very knowledgeable about what I needed done to fix my Shopify store and how to improve the store layout. The project was completed very quickly, and I will definitely use them for support as my business grows.
ST
Samuel T.United States
Verified
Very satisfied with the work. Most importantly, Store Design Expert responded promptly to my questions and concerns. Thank you!
KB
Kyle B.United States
Related searches
Related Searches for Inventory & Stock Level Setup
People describe Inventory & Stock Level Setup in different ways when they search. These are the common ones.
If you searched for “shopify inventory and stock level setup”, “how to add inventory to shopify” or “how to manage inventory in shopify”, Inventory & Stock Level Setup is the work that answers it.
“how to adjust inventory in shopify”, “how to upload inventory on shopify” or “shopify inventory settings”: owners type these when they need Inventory & Stock Level Setup, and the packages above are priced for that job.
People who look up “shopify inventory management tips”, “shopify inventory management best practices” or “manage sku inventory with shopify” usually want Inventory & Stock Level Setup; the calculator above shows the price and delivery estimate before you commit.
People who look up “how to edit inventory in shopify”, “does shopify manage inventory” or “inventory management for shopify” usually want Inventory & Stock Level Setup; the calculator above shows the price and delivery estimate before you commit.
FAQ
How to Do Inventory on Shopify: Your Questions Answered
Answers on cost, timing, access, files and what happens after delivery for stock level set-up.
How long does stock set-up take?
Most jobs take 2 to 10 working days, depending on package, product count and where your counts live. The calculator shows your Inventory & Stock Level Setup estimate before you pay.
Will you count my stock for me?
No. We enter and check the figures you supply, and the physical count stays yours. We can build a stock-take file to make recounting easy.
What do you need from me to start Inventory & Stock Level Setup?
Send your stock sheet and a collaborator request for your store. We start by checking how each product is set today.
How much does Inventory & Stock Level Setup cost?
Inventory & Stock Level Setup starts at $180. With every option switched on the total reaches $3,000.
Which Inventory & Stock Level Setup package should I choose?
There are 3 Inventory & Stock Level Setup packages: Stockroom Essential at $180 (2 to 3 working days), Stockroom Plus at $390 (3 to 6 working days) and Stockroom Premier at $780 (6 to 10 working days).
What is in the Stockroom Essential package of Inventory & Stock Level Setup?
Stock tracking switched on and counts entered for up to 100 products, with selling-past-zero rules chosen and tested. It includes: Up to 100 products tracked; Counts entered from your sheet; Continue-selling rule chosen per product type; Sold-out behaviour tested; Short handover note. Stockroom Essential costs $180 and takes 2 to 3 working days.
What does the Inventory & Stock Level Setup calculator ask me?
Beyond the package, Inventory & Stock Level Setup needs 4 decisions from you: how many products need stock set up (Up to 100 products, Up to 400 products, Up to 1,500 products); how many variants per product (One or two, Several variants, Large option matrices); where do your counts live (A tidy spreadsheet, Another stock system, Only on the shelf); how soon do you need it live (Standard, Sooner, Fastest).
What can I add on top of Inventory & Stock Level Setup?
Optional extras for Inventory & Stock Level Setup include Low-stock report template (+$130), Stock-take import file (+$150), Bundle stock rules (+$190), Existing count audit (+$190), Sold-out display styling (+$140) and Recorded stock walkthrough (+$90).
What if my Inventory & Stock Level Setup job needs more than the packages cover?
If Inventory & Stock Level Setup needs more than the packages cover, use Request a custom quote on this page. We write the scope for your job and quote one fixed price before any work starts.
Ready when you are
How to Do Inventory on Shopify: Order Your Package
Choose a package, watch the fixed price settle and have a team that has launched 450+ Shopify stores set up and test your stock levels before a shopper orders what you do not have.
Fixed price · Two revision rounds · Files handed over